For many companies, effective workforce and security management are core components of business operations. The need for access control systems that track employees' entry and exit times is growing, alongside rising demand for time and attendance solutions that integrate seamlessly with existing systems.

This article explores why access control and time and attendance systems are essential, what to consider when selecting a solution, and how to choose one that meets all your needs.

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Today, many companies use access control systems from providers like HID Global, LenelS2, Johnson Controls, Bosch Security Systems, KT Telecop, ADT Caps, and SECOM. These systems enhance security and convenience in daily operations.

However, when these are not integrated with time and attendance solutions, companies face the burden of managing separate systems. Seamless integration between access control and attendance systems is becoming a key requirement for improving operational efficiency.

What Is an Access Control System?

Access control systems typically use fingerprint recognition, ID card tagging, or mobile authentication to record employee attendance and maintain office security.

Solutions from trusted security providers such as HID Global, LenelS2, Johnson Controls, Bosch Security Systems, KT Telecop, ADT Caps and SECOM offer high reliability and stability. These systems are widely used to manage employee entry logs and restrict access to sensitive areas, helping protect critical business data.

Why Companies Use Access Control Systems

Access control systems serve multiple business goals:

1. Track Work Hours : Automatically logs employee clock-in/out times using biometric or ID card systems
   
2. Manage Attendance Data : Integrates with ERP and groupware systems for real-time visibility
   
3. Enforce Security : Controls access to restricted zones and protects confidential resources
   

However, access control alone cannot support flexible schedules, leave management, or other workforce needs. For workforce management, integration with a time and attendance solution is essential.

Key Challenges When Adopting a Time and Attendance Solution

A common concern for companies is integration with existing systems.

For example, if a company already uses a certain access control system, the new solution must support smooth integration. Otherwise, the following issues may arise:

• Data Inconsistencies : Time records may not match between systems, requiring manual correction
  
• Reduced Efficiency : Managing multiple platforms increases admin workload and risk of errors
  
• Duplicate Data Entry : Without integration, HR teams must input data twice, raising overhead
  

When selecting a solution, ensure it can integrate not only with your access control system, but also with ERP, groupware, and other internal tools.

3 Essential Criteria for Choosing a Time and Attendance Solution

Integration

One of the most critical factors is integration.

• Confirm the solution provides an API (Application Programming Interface). APIs act as a bridge for exchanging data between systems.
  With API support, you can connect to existing access control systems, ERP, or groupware easily.
• For example, if access data can be transmitted in real time, you reduce redundant input and avoid data loss.

Reliability

As a business-critical system, a time and attendance solution must offer reliability.

• It must prevent data loss or errors, and offer recovery options in case of server failures.
  
• Cloud-based SaaS solutions are especially strong in this area, offering secure storage, minimal data loss risk, and remote access at any time.

Scalability

The solution should be able to scale with your business.

• If your organization grows or new departments are added, the system must adapt accordingly.
  
• SaaS (Software as a Service) platforms allow for easy scaling without new hardware, making them suitable for long-term growth.

Shiftee: The Complete Workforce Management Solution

Shiftee meets all three essential criteria: integration, reliability, and scalability.

Shiftee integrates seamlessly with access control systems as well as ERP and groupware platforms. This enables centralized management of access and attendance data for maximum efficiency and accuracy.

Key Features

1. Robust Integration

Easily connects with KT Telecop, ADT Caps, SECOM, SAP, Workday, Oracle ERP, and internal groupware. Data can be smoothly migrated into Shiftee.

2. Flexible Time and Attendance Management

Supports scheduling, clock-in/out, leave tracking, attendance/payroll calculation, messaging, leave promotion policies, and e-approval. Available on both PC and mobile to maximize operational efficiency.

3. Seamless Data Migration

Open API integration supports quick onboarding aligned with your operational setup. Customized integration is supported by Shiftee’s experienced development team.

4. Secure and Accurate Data Handling

As a cloud-based SaaS platform, Shiftee enables safe data migration and real-time syncing with high availability and security.

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Shiftee offers an integrated workforce management solution that enhances operational efficiency through seamless access control integration.

It helps HR teams simplify processes by centralizing time and attendance data and supports data-driven decision-making. Its compatibility with existing systems ensures flexible deployment, while boosting both security and productivity.

Why not start the new year with smarter, more efficient attendance management through Shiftee?

Integrate with Your Access Control System and Get Started with Shiftee