Checklist for Adopting a Mobile Attendance App: What Should You Review First?

Efficient HR management is one of the key factors for business success. In today’s work environment, where multiple work arrangements and locations coexist, traditional methods alone are no longer sufficient to accurately manage employees’ time and attendance. For organizations operating flexible work models such as offsite work, remote work, or shift work, a mobile time and attendance solution is essential to ensure reliable attendance records anytime, anywhere.

So, what should companies prioritize when adopting an attendance app? In this article, we explore five key items to review before implementation and outline how to build an effective mobile time and attendance system.

As digital transformation accelerates, methods of recording attendance are evolving just as quickly. In particular, mobile time and attendance solutions allow employees to log their working hours anytime, anywhere, effectively reducing errors or duplicate entries that often occur onsite. For organizations managing diverse work arrangements—such as offsite staff, remote employees, or shift workers—a location-based authentication system and cloud synchronization can help establish a more accurate and reliable attendance framework.

Moreover, mobile time and attendance solutions go beyond simply recording clock-ins and clock-outs. They support integrated HR tasks such as adjusting work schedules, submitting leave requests, and approving overtime. By minimizing unnecessary communication between managers and employees and reducing manual errors, these solutions significantly improve operational efficiency across the organization.

Accurate attendance data is the starting point for effective workforce management. A mobile attendance app should support various authentication methods such as location- or Wi-Fi-based verification and biometric options like fingerprint or Face ID. It should also include device binding (allowing access only from the first registered device) and location spoofing prevention to eliminate the risk of inaccurate or fraudulent records.

Checklist

• Support for multiple authentication methods: location, Wi-Fi, biometrics
• Restrict usage to the first registered device
• Detect and block location spoofing apps or tampering attempts

Today’s work environment extends beyond offices to include offsite work, remote setups, and business trips. To ensure accurate attendance records in these non-fixed locations, requests for offsite clock-ins and manager approval workflows must work seamlessly together, supported by a design that adapts to various work arrangements.

Checklist

• Availability of offsite clock-in request and approval features
• Flexibility in the manager approval process
• Support for multiple work types such as offsite, shift-based, and remote work

A solution limited to attendance records alone provides little value in practice. A platform that integrates key HR functions—such as scheduling, leave requests, and overtime approvals—delivers higher usability and consistent data. It is also important to ensure that electronic approval features work consistently across both mobile and web environments.

Checklist

• Integration of core HR features: scheduling, leave, and overtime management
• Consistent electronic approval feature across mobile and web
• Customizable approval rules and administrator settings

Time and attendance data are not only essential for internal management but also a key resource for complying with labor laws. The system should automatically apply legal standards—such as contractual working hours, overtime, night work, and break requirements—and provide reports in an exportable format. In particular, automatic alerts when working hours exceed limits are highly effective in preventing legal risks.

Checklist

• Automatic calculation of overtime, night, and holiday work hours
• Real-time alerts when working hours exceed thresholds
• Automatic generation of attendance reports with Excel download support

A time and attendance solution should offer flexible integration with existing systems—such as ERP, calendars, and access control—and provide easy scalability through a SaaS architecture. Operational stability is equally important, including regular updates, quick issue resolution, and dedicated customer support. For organizations with overseas branches, multilingual capabilities and global integration features are also key evaluation criteria.

Checklist

• Availability of an Open API and support for custom integrations
• Compatibility with external systems such as ERP, calendars, and access control
• Regular updates and prompt customer support services
• Multilingual support and integration options for international branches

Shiftee is an integrated workforce management solution designed to provide accurate and organized time and attendance support, even in mobile environments, while flexibly adapting to today’s evolving work settings.

Shiftee offers location-based and Wi-Fi verification options, and ensures that attendance can be recorded only on the first registered device, enhancing the reliability of attendance data. By enforcing the same-device policy and confirming designated locations, Shiftee improves accuracy and prevents unnecessary confusion in advance.

💡 Learn more about this feature: Reliable Attendance Records and Intuitive Time and Attendance Management

Employees can easily record their attendance through the mobile app, even in non-fixed work settings such as offsite assignments, remote work, or shift schedules. Offsite clock-in request features combined with manager approval workflows enable systematic time and attendance management in flexible work environments.

💡 Learn more about this feature: Adopting Flexible Work Arrangements with Shiftee

Shiftee allows you to manage not only attendance records but also work schedules, leave requests, and overtime approvals—all in one platform. Its electronic approval feature is available consistently across both mobile and web, and real-time synchronization minimizes manual errors and communication gaps.

💡 Learn more about this feature: Boost Efficiency with Integrated Workforce Management in Shiftee

Shiftee automatically calculates working hours—including overtime, night shifts, and holiday work—according to legal standards and provides a range of reports based on this data. By comparing actual working hours with scheduled shifts, managers can check for overtime in real time and proactively manage legal risks.
In addition, features such as weekly and monthly report generation, Excel downloads, and customizable report settings make it easy to prepare materials for audits or internal reporting.

💡 Learn more about this feature: Automate Everything from Attendance Records Management to Payroll with Shiftee

Shiftee offers flexible integration with external systems such as ERP, groupware, calendars, and access control, while also supporting custom integrations through an Open API. Its SaaS-based architecture enables quick adoption and easy scalability, and it guarantees operational stability through regular updates, responsive issue handling, and dedicated technical support. With multilingual capabilities and integration options for international branches, Shiftee is a truly global-ready solution.

💡 Learn more about this feature: A Versatile Solution for Global Operations, Shiftee

Mobile-based time and attendance management has become a core infrastructure that enhances both organizational efficiency and the accuracy of HR data. To accommodate diverse work arrangements—such as offsite assignments, remote work, and shift schedules—while enabling real-time data integration and automated processes, adopting a reliable solution is essential.

Shiftee is an integrated workforce management solution optimized for today’s dynamic work environment. It offers precise attendance records, legally compliant working hour calculations, electronic approvals, and seamless system integrations. With flexible connectivity to ERP, groupware, and other systems, Shiftee enables organizations to build a consistent HR management framework from headquarters to branches, significantly improving overall workforce efficiency.

Smart and flexible time and attendance management—start with Shiftee today.