• Based on the Date of Employment in Employee's Basic Info, you can automatically accrue employees' leaves.

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Web

Go to Leaves > Leave Accruals from the menu, then click on + Accrue Leaves > Rule-based.

Step 1. Configure Accrual Rule

You can automatically accrue employees' leaves based on different rules.

• Leave Accrual Rule : Select a leave accrual rule. You can accrue annual leaves based on either fiscal year or the date of employment. You can also add new rules from Manage Leave Accrual Rules.
  

• Period : You can automatically accrue leaves up to 10 years.
  
• Employees : Select employees from the list. You can only select employees with the Date of Employment set from the Employee's Basic Info. Right next to employee's name, you can check employee's main team and the amount of accrued leaves during the selected period.
  
• First Yearly Accrual Decimal Fraction : This option is visible when selecting a leave accrual rule with the ‘prorate first yearly accrual’ setting, and you can set the rounding method, number of decimal places, and unit of accrued days(only available when selecting 1 decimal place) for calculating leave days.
  e.g. If you use ‘round up’, ‘to 1 decimal point’, ‘unit of accrued days 0.5 days’, then 5.28 days will be rounded up to ‘5.5’ days.
  
• Accrual Note : Leave a note about the accrual.
  
  
  
  
  

Step 2. Review Accrual

Click Next : Review Accruals to review the details. Click on Final Step : Create Accruals to complete the leave accruals.

• Review the generated leave accruals from the table below. Double click and correct the errors to complete the upload.
  
• You can download the table in Excel. Click Download Excel and review the file. Click Upload Excel to upload the file and complete the upload.

Accrue Leaves Based on Contractual Working Hours and Clock-In Rate

When accruing leaves based on rules, you can calculate leave days based on employee’s contractual daily working hours and clock-in rate.

1. Accrue Leaves Proportionally Based on Contractual Working Hours

Leave days can be accrued proportionally based on employee’s contractual daily working hours according to the leave accrual rule.
For example, if an employee’s contractual working hours are reduced and their wage information changes mid-year, the leave days will be adjusted proportionally based on the updated contractual working hours.

• Contractual Daily Working Hours: Leave accrual days are calculated proportionally according to employee’s contractual daily working hours, using the set contractual daily working hours (default: 8 hours, adjustable between 6 and 10 hours).
  • e.g.) If the contractual daily working hours are set to 8 hours and an employee's contractual daily working hours are 4 hours, 50% of the total leave accrues.
    

Example Case

Calculation Method

Wage info changed on Jul 1. Employee’s contractual daily working hours (4 → 8). Contractual daily working hours base value set to 8 hours.

Calculation Method - (Days in period / total days in year) x (employee’s contractual daily working hours / contractual daily working hours base value) x total leave days under the accrual rule (e.g., 15 days) By wage info period - Jan 1–Jun 30 (Before change): (182 / 366 *Leap year 2024) x (4 / 8) x 15 days - Jul 1–Dec 31 (After change): (184 / 366) x (8 / 8) x 15 days Total accrued leave days - Approximately 11.27 days (before + after change)

2. Accrue Leaves Based on Clock-In Rate

Days not counted as contractual working days — such as holidays, off days, leaves of absence, suspensions, or absences — are excluded when calculating actual contractual working days. Leaves are automatically accrued based on employee's clock-in rate during these actual working days.

• Employees: Select which employees will have leaves accrued based on clock-in rate. Leaves can be accrued for all selected employees or only for employees who have used specific leave types.
• Accrual Method: Select how leaves will be accrued.
  • Proportional Accrual: Total leave days are accrued proportionally based on the employee's clock-in rate threshold.
    • At or above the set clock-in rate threshold: Full amount of total leave days is accrued according to the leave accrual rule.
    • Below the set clock-in rate threshold: Leave days are accrued proportionally to the clock-in rate, based on the total leave days defined in the leave accrual rule.
  • Accrual for Fully Attended Months: Total leave days are accrued based on the number of months with full attendance.
    • At or above the set clock-in rate threshold: Full amount of total leave days is accrued according to the leave accrual rule.
    • Below the set clock-in rate threshold: Leave days are accrued only for months with full attendance, based on the total leave days defined in the leave accrual rule.
• Clock-In Rate Threshold: The clock-in rate threshold can be configured according to internal company policies.
• Clock-In Rate Formula: The clock-in rate formula is shown in the screen above. Select which leave types will not be included in contractual working days.
  • A. Leave days to exclude from contractual working days (e.g., holidays/off days): Select leave types that should be excluded from contractual working days, such as holidays or off days.
  • B. Leave days considered as absences (e.g., absences/suspensions): Select leave types that are considered absences and should be excluded from the employee's contractual working days, such as absences or suspensions.

Example Case	Calculation Method
1. Proportional Accrual (Below the set clock-in rate)	Example: 55 days of unpaid leave used on contractual working days. Clock-in rate threshold set at 80%. Clock-in Rate Calculation - Clock-in rate formula: (Contractual working days - A. Leave days to exclude from contractual working days - B. Leave days considered as absences) / (Contractual working days - A. Leave days to exclude from contractual working days) x 100 - Clock-in rate: (244 days - 0 - 55 days) / (244 days - 0 days) x 100 = approximately 77.46% Proportional Accrual Determination - Set clock-in rate threshold: 80% - Employee's clock-in rate: 77.46%, which is below 80%, so leaves are accrued proportionally Total Leave Days Accrued - Total leave days according to accrual rule (e.g., 15 days) x 77.46% = approximately 11.62 days
1. Proportional Accrual (At or above the set clock-in rate)	Example: 20 days of unpaid leave and 1 day of custom holiday (leave) used on contractual working days. Clock-in rate threshold set at 80%. Clock-in Rate Calculation - Clock-in rate formula: (Contractual working days - A. Leave days to exclude from contractual working days - B. Leave days considered as absences) / (Contractual working days - A. Leave days to exclude from contractual working days) x 100 - Clock-in rate: (244 days - 1 day - 20 days) / (244 days - 1 day) x 100 = approximately 91.77% Proportional Accrual Determination - Set clock-in rate threshold: 80% - Employee's clock-in rate: approximately 91.77%, which is at or above 80%, so full leave days are accrued Total Leave Days Accrued - Full amount of total leave days according to accrual rule (e.g., 15 days) is accrued
2. Accrual for Fully Attended Months (Below the set clock-in rate)	Example: 55 days of unpaid leave used on contractual working days. Clock-in rate threshold set at 80%. Clock-in Rate Calculation - Clock-in rate formula: (Contractual working days - A. Leave days to exclude from contractual working days - B. Leave days considered as absences) / (Contractual working days - A. Leave days to exclude from contractual working days) x 100 - Clock-in rate: (244 days - 0 days - 55 days) / (244 days) x 100 = approximately 77.46% Fully Attended Months Accrual Determination - Set clock-in rate threshold: 80% - Employee's clock-in rate: approximately 77.46%, which is below 80%, so leaves are accrued only for fully attended months in the preceding period Total Leave Days Accrued - Number of fully attended months x 1 day Example: If fully attended from January to September, 9 days total are accrued
2. Accrual by Fully Attended Months (At or above the set clock-in rate)	Example: 20 days of unpaid leave used on contractual working days. Clock-in rate threshold set at 80%. Clock-in Rate Calculation - Clock-in rate formula: (Contractual working days - A. Leave days to exclude from contractual working days - B. Leave days considered as absences) / (Contractual working days - A. Leave days to exclude from contractual working days) x 100 - Clock-in rate: (244 days - 0 days - 20 days) / (244 days) x 100 = approximately 91.80% Fully Attended Months Accrual Determination - Set clock-in rate threshold: 80% - Employee's clock-in rate: approximately 91.80%, which is at or above 80%, so full leave days are accrued Total Leave Days Accrued - Full amount of total leave days according to accrual rule (e.g., 15 days) is accrued

Click the Next: Review Accruals button to review the accrued leaves. Then, click the Final Step: Create Accruals button to complete the accrual process.

• You can double-click a cell to edit its value.
  
• You can download the current view as an Excel file. After editing the necessary data, upload the updated file using the ‘Upload Excel’ button.